1. Introduction

Pursuant to Articles 13 and 14 of the Regulation (EU) 2016/679 on the “protection of natural persons with regard to the processing of personal data” (hereinafter also “GDPR”), we are providing the information on the processing of your personal data ("Data") performed by Università Cattolica del Sacro Cuore (hereinafter also the “University”).

2. Identity and contact details for the Data controller

The Controller of the processing of your Data is Università Cattolica del Sacro Cuore (hereinafter also “Controller”), with registered office in Largo Agostino Gemelli 1, 20123 Milan, tel. (+39) 027234.1.

3. Categories of personal data

The Data processed by the University include, but are not limited to, personal data and contact details.

4. Purposes of processing and legal basis

Data provided by you will be processed for the following purposes:

1. Fulfilment of obligations related to your position of events participant and/or user as well as the community registration, the sharing, publication and disclosure of Data, content and information needed to achieve Alumni networking goals;
2. Issue and management of the access credentials and on-line services made available to participants and/or users of the different initiatives;
3. Dispatch of communications and information through automated and non-automated means in order for you to take part and enroll in courses, programmes, activities and events dedicated to the Alumni, as well as to assess your level of your satisfaction;
4. Responding to your information requests to the University;
5. Subject to your specific consent, dispatch of communications and information through automated and non-automated means, related to your enrolment in events organised by University partners and/or third parties, promotional activities, surveys linked to research activities;
6. Application of European and/or national regulations.

The legal basis of processing is constituted:

1. For purposes under a), b), c) and d), by execution of the contract that you are a part of or execution of pre-contractual measures;
2. For purpose under e), by your consent;
3. For purpose under f), by compliance with legal and regulatory obligations.

An eventual refusal to provide your Data will entail the objective impossibility to fulfil your requests and/or allow you to take part in courses, programmes, activities and events dedicated to the Alumni.

5. Processing methods

Data are processed by manual, digital and electronic means with logics strictly related to the purposes and, nevertheless, in such a way to guarantee the security and confidentiality of the Data pursuant to current regulations.

6. Data retention

The University will process the Data for the time strictly needed to achieve the abovementioned purposes; with no prejudice to any retention terms established by law or regulations, including internal ones.

7. Subject categories that the Data can be communicated to

Your Data can be communicated to external Companies/Entities to comply with legal or regulatory obligations as well as to allow the performance of the service and/or the provision of the service you requested; in particular:

• Public and private Bodies or competent Authorities;
• Banking institutes;
• Subjects, Institutions and various entities and bodies for purposes connected to the execution of the institutional functions of the University;
• External Companies/Bodies for activities supporting the University in sending communications and information material, also related to promotional activities as well as surveys linked to research initiatives;
• University Associations.

The subjects belonging to the categories to which the Data may be communicated, will process the Data and use them, as the case may be, as Data Processors specifically appointed by the Controller pursuant to the law, or as autonomous Data Controllers.
The list of appointed Data Processors is continuously updated and available at the University offices.

8. Transfer of personal data outside the EU

Data can be transferred to non-EU countries, in particular for services located outside the territory of the European Union (e.g. cloud storage). In that case, the Controller hereto assures that the transfer of Data will take place pursuant to the applicable legal provisions.

9. Data Protection Officer, D.P.O.

The University has appointed a Data Protection Officer, D.P.O., who can be contacted by email at dpo@unicatt.it

10. Data subject’s rights

As Data subject you have the right to:

1. Ask the Controller to access the Data, their cancellation, the rectification of inaccurate Data, the integration of incomplete Data, as well as the restriction of processing in the cases set forth in Art. 18 of the GDPR;
2. If the conditions for exercising the right to portability pursuant to Art. 20 of the GDPR are met, receive in a structured form, commonly used and machine-readable format the Data provided to the Controller and, if technically feasible, transmit it to another Data Controller without hindrance;
3. Revoke consent given at any time;
4. Lodge a complaint with a supervisory Authority (Garante per la Protezione dei dati personali).

Please note that the right to object, which Article 21 of the GDPR grants to the data subject for reasons related to his or her particular situation, in the event that the legal basis is the performance of a task in the public interest, or the legitimate interest of the Controller, as well as for the achievement of the purposes set out in Article 4 letter e) of this notice, remains unaffected.

Those rights may be exercised by registered mail, addressed to Università Cattolica del Sacro Cuore, Direzione Generale (Office of the General Manager) – Privacy, Largo Agostino Gemelli 1, 20123, Milan, or by email to dpo@unicatt.it

Updated on: 23 July 2025